Site Specific Safety Plan
Every Permit to Enter application requires the submission of a Site-Specific Health and Safety Plan. The Site-Specific Safety Plan is a document outlining your organisation’s safety policy and the overarching safety concerns of the project. The plan must cover the following mandatory elements:

• A risk register addressing risks associated with working in the rail corridor.
• A list of sites covered under the permit application.
• An emergency management plan including notification to KiwiRail emergency number: 0800 808 400.
• A procedure for, and assigned responsibility for, notifying KiwiRail for all incidents occurring in the rail corridor.
• A copy or receipt of notification to WorkSafe for any “Notifiable Works” under the permit.
• A communication plan for your work site including on site radio channels and contact numbers.

Your safety plan should be both specific to the location and to the rail corridor. The Corridor Access Advisor reviewing your application will expect to see specific controls for the risks involved. It’s worth noting that KiwiRail does not publicize its timetables, so ‘clearing the line when a train is expected’ does not qualify as a valid safety measure. If you’re unsure about what measures you can put in place to protect yourself in the rail environment, you can refer to the resources on the Permit and TARs portal homepage or list ‘follow the direction of KiwiRail’s Protection Team’ as a safety measure.

Methodology Statement
Your methodology statement should be a step-by-step breakdown of the proposed works, going through the program and identifying ‘pinch points’ where the interface with the rail environment is the greatest. The methodology statement could take the form of a well completed JSEA or SoP document. If you are completing a series of repetitive tasks then multiple methodology statements should be provided. This document should also include any plant machinery, vehicles or tools required to complete the works. This is an essential document for helping our Corridor Access Advisors analyse your work, so the clearer you can be in this statement, the easier it will be to review and approve your permit.

Public Liability Insurance Certificate
KiwiRail requires the submission of a certificate of Public Liability Insurance to the value of $10 million as a minimum requirement for work in the rail corridor. This value of insurance protects all parties against worst case scenarios. In certain circumstances KiwiRail may enter into a special agreement with a customer with a lower threshold of insurance, but this will require review by our legal team.

Site Plan
The site plan is not a mandatory document, but a site plan makes the issuing of a Permit to Enter much easier. KiwiRail expects a site plan to be an overhead image (taken from, for example, Google maps) with the work area identified along with the site compound (if there is one) and the location of any new or existing assets being worked on. A site plan will greatly reduce the time it takes to review and issue a permit and the submission of one is highly encouraged.

Work Crew Competency Details
Before your Permit to Enter is issued, KiwiRail’s Corridor Access Advisors will review your company’s staff induction register to ensure that all the people requesting access under your Permit to Enter have completed the required inductions. In most areas this is the ‘Rail HSE Induction’, with the ‘Electrical Awareness Intermediate’ competency required for areas that are electrified (work on station platforms in Auckland, Wellington and the Central North Island requires ‘Electrical Awareness Basic’). Please ensure that the named staff have completed their inductions prior to submission of the permit application so that our team can correctly identify them. Please contact the National Permits Team at if you are unsure as to what inductions you require.

Track Settlement Monitoring Plan
The Track Settlement Monitoring Plan is required by KiwiRail if you are installing an asset that is 300mm in diameter or greater. The Track Settlement Monitoring Plan is a surveying method statement that outlines the way that your contractor (or your own company) will monitor KiwiRail’s tracks to ensure that they do not ‘settle’ (eg: twist, cant, buckle, move in any way). KiwiRail’s first priority in all situations is the integrity of its rail network and assurance that the network is not being damaged is essential to our operations. This plan should be prepared by a qualified surveyor who is capable of planning and undertaking the survey. Track Surveys should occur regularly throughout a day of drilling (or other vibration intensive work such as piling) and the results of the survey should be sent to the regional Asset Engineer on a daily basis. If you have any additional questions, you can find more details in the KiwiRail Standard C-SP-AE-64322.

Temporary Traffic Management
If you are deploying any temporary traffic management within 100m of a level crossing that impacts or influences the way that vehicles approach, use or travel away from a level crossing, then KiwiRail must approve your TMP prior to its use on site. KiwiRail reviews TMPs from a rail-specific perspective, which is usually not taken into account as part of the routine TMP approval process. KiwiRail will provide comments if your TMP is found to be inappropriate for use around the level crossing in question. Please note that generic TMPs are not accepted by KiwiRail for work around level crossings. All submitted TMPs should be site specific.